West Windsor Little League Board Meeting Minutes December 14, 2010
In attendance: Executive Board: Ellen Vogt, Jacqui Stein, Sean Bluni, Bill Kramer, Kim Strype, Larry Charlip, Shawn Panson. Others in attendance: Nick Shiera, Kevin Chapman, Steve Litchenstein, Steve Hanson, Brad Mitchell, Linda Demilt.
Minutes - The November minutes were approved.
Financials Copies of Financial Statements were distributed. We have made our first payment towards the lights. Starting next month a copy of the monthly bank statement will be attached to the financials that are distributed at the meeting.
Registration-Linda Linda passed out a Registration Comparison Report. We are behind from last year. A late fee of be charged as of January 1 except for T-Ball.
Board Positions -Ellen Still in need of a few volunteers ( Registrar, Volunteer Coordinator, and Softball Umpire Coordinator)
Player Agent-Jacqui We well be using a new system of background checks, Nexus, which is through Little League International. Background checks will be done through the volunteer form. No manager/coaches will be allowed on the field unless a background check has been completed.
Calendar Big Al Clinic -March 6 Umpire Clinic @ West Windsor- February 9,16,23, and March 2. Exams on March 8/9 and on field March 13. Opening Day- April 4.
Softball- Bill Registration is open. We have two league managers and looking for a third. Clinics are going well -girls having fun and learning a lot. There will be another session of pitching and catching clinics in January. There will also be a Rookies clinic in January.
Baseball- Sean Majors will have their workout on January 22/23, Minors on February 26 and Rookies on March 5. The dates have been sent to Paul St. Amour to reserve the indoor facility. There will be another set of clinics to be held in January.
Sponsors- Larry Some Sponsorship forms have been coming back.
Indoor Facility We are looking into having a formal rental agreement for Bill Bethea and Jackie Sasko. We will be collecting the manager cards from last season so we will have them available to hand out for this season.
Equipment West End is looking for some softball equipment.
Projects Tires were dumped off at Ward Field. The gates will not be locked for the winter. The lights project has been started. The underground wiring is not yet completed. There is a concern that the boxes of lights that are being stored at the indoor facility could get damaged.
Comments/Issues There was a hard time fielding a nine year old All Star Team last summer. Last summer the nines combined with some tens and played as a ten year old Tournament Team. Think it would help if we could get the word out early about All Stars and the commitment that it entails. Some options that were discussed that may help: send an email blast to the parents, have an informational meeting or go to each team and have a brief discussion.